MANAGEMENT SERVICES
Rent and Maintenance Charges
- Calculate, bill, and collect all tenant rent and co-op maintenance
- Send late notices and bill late/additional charges
Reports
- Monthly statements itemizing building income and expense, general ledgers, and disbursement reports
- Regular review and maintenance of all building files and information
- Keep digital copies of all correspondence, reports and other documents
Bank Accounts
- Maintain working relationship with bank service employees and alert them to any discrepancies
- Complete bank account reconciliations
- Create and monitor each budget and alert you to potential cash flow issues
- Maintain separate security deposit accounts
Insurance
- Buildings insured under a master policy that we competitively bid out each year, with low premiums obtained
- Additional worker's compensation and disability insurance obtained as necessary
Leasing
- On-hand rental agents allow us to quickly and easily advertise and rent vacant units
- Negotiate new lease/renewal terms and prepare lease documents
- Monitor tenant compliance with lease terms
- Screen prospective tenants through credit reports, landlord references, review of financial information, and personal interviews
Legal Compliance
- Initiation of and appearance in landlord-tenant cases including: Non-Payment Proceedings, Holdover Proceedings, Illegal Sublets, etc.
- Ensure all building permits, registrations, and licenses are in compliance with the appropriate government agencies
- Utilize tax certiorari to challenge real estate tax assessments
- Comply with DHCR, HPD, ECB, DOB and other city agency regulations
- Attend court hearings, fight any building violations
Vendors and Staff
- Team of trained, licensed contractors and superintendents on hand for quick response to maintenance requests
- Maintain active list of contractors, real estate agents, accountants, insurance companies, suppliers and other vendors
- Negotiate competitive pricing and volume discounts with vendors, pay all invoices on a timely basis
- Obtain contractor bids, negotiate contracts, supervise all renovations
- Monitor performance of all staff
Site Visits
- Visual exterior & interior inspections
- Move-in and move-out inspections conducted by superintendents
- Additional building inspections on an as-needed basis
Additional Co-Op Services
- Review all sales and sublet packages
- Set up and attend annual meetings, serve as liaison between board and residents
Tenant Relations
- Tenant / Landlord correspondence via Web, Email, Letter or Phone conversations
- Negotiate leases, provide documents and house policies as necessary
